Development Administrator

Company:
Royop Development Corporation

Job Type:
Full-Time, Permanent

Position:
Development Administrator

Department:
Development

City:
Calgary and Alberta Area

SUMMARY OF THE ROLE

Reporting to our Senior VP of Development, you will be an accomplished Development Administrator with a minimum of 5 years' experience who is looking to be a part of an exciting team. The ideal candidate will play a key role in enhancing the Development team's customer service objectives by providing administrative support on project related requests.

This individual will have a strong focus on people and team dynamics, with an emphasis on strengthening relationships and promoting synergy within the team.

WHAT YOU'LL DO

Executive Administration & Support:

• Provide proactive administrative support to the SVP of Development including calendar management and task prioritization.
• Manage the SVP of Development's inbox by flagging action items and organizing relevant attachments.
• Prepare and proofread correspondence, reports, presentations, agendas, and meeting minutes.
• Handle general administrative tasks such as expense reports, scanning, copying, and courier coordination.
• Organize team events, coordinate meetings, and manage restaurant reservations as required.
• Other duties as assigned.

Divisional and Departmental Coordination and Administration:

• Collaborate with the SVP of Development and team on the creation and implementation of departmental initiatives and annual goals.
• Ensure timely completion and distribution of monthly, quarterly, and annual reports by coordinating timelines, following up on progress, formatting content, and scheduling necessary discussions.
• Track key departmental deadlines, including conferences, agreements, and critical milestones.
• Develop proficiency in Yardi software and related workflows to provide day-to-day support and troubleshooting.
• Use Canva to create visual materials for presentations and reports.
• Assist in creating and maintaining training manuals and playbooks to support team consistency and development.

Administration & Coordination of Culture Initiatives:

• Collaborate with the Development division in the planning and coordination of team events, team training, and other culture initiatives.
• Drive Royop's Onboarding & Mentorship Program at the division level.
• Support Royop's Onboarding & Mentorship Program by introducing new team members to file systems, templates, branding, and key resources.

WHAT YOU'LL HAVE

Qualifications & Technical Skills:

• 5+ years in an administrative capacity.
• Administrative experience in Project Management, Engineering, Business, Real Estate, Facilities Management, Construction, Development, or related discipline is preferred.
• A certificate, diploma, or degree in administration or a related discipline.
• Intermediate to advanced proficiency in Microsoft Office suite including Outlook, Word, and Excel.
• Intermediate to advanced proficiency in Adobe Pro.
• Experience with Canva or design software is an asset.
• Advanced writing and proof-reading skills.
• A strong service orientation to support the team and internal clients by responding to requests efficiently and effectively.
• A desire to be one step ahead, take initiative, and find solutions.
• An eagerness to champion and promote Royop's organizational culture and values.

Human Skills

• A professional approach (attitude, appearance, and demeanor), solid motivation, flexibility, and a strong desire to be an enthusiastic team player.
• The ability to communicate effectively and professionally, develop and sustain cooperative working relationships, and negotiate through stellar conflict resolution.
• Rolling up your sleeves and digging in when they are already rolled up! Having lots to do is fun, especially when you are supported by a good team and empowered in your role.
• You can pivot with the best of them; shifting priorities and rolling with change is no big deal for you.
• Passion and heart:
  you like to jump in with both feet.
• Good bow tying skills:
  you like to wrap things up and put a ribbon on your projects.

WHERE YOU'LL WORK:

• With real people who value you, and the culture in which you work.
• For one of longest standing real estate development companies in Alberta, 60 years in fact.
• With other passionate people who really love what they do.
• With a network of people that have your back, and who will match your commitment to success.
• With folks who believe good relationships are the corner stone of our business.

JOB LOCATION & CONDITIONS

• Working out of our Calgary head office in the beltline, during regular business hours (8:
  30 AM to 4:
  30 PM) with the expectation to be available afterhours or on weekends for Marketing related special events. These events will be communicated in advance and lieu time will be provided.
• Flexible hours are available depending on workload and deliverables.
• Some out of town or offsite travel may be required from time to time.
• This job requires the individual hired to maintain the ability to work from a remote location during pandemic related situations by having access to a proper working computer and a secure and strong internet connection. Royop will provide the means to log onto our work systems.

THE PERKS

• Royop offers is a competitive compensation package, health, dental, and vision benefits, and a health and wellness spending account.

We feel the experience of working with Royop is second-to-none. We value the little details that comprise the day-to-day which allow us to develop top-quality mixed-use developments or construct one of the largest outdoor malls in the West at Township or managing three million square feet of some of the best-in-class assets across Alberta and Western Canada.

At Royop, we embrace the unique, individual diversities of the people that make up our team. We know that our diversities have and will continue to contribute to our success as one of the longest standing real estate development companies in Alberta. We are committed to always embodying these values through our recruitment processes, how we work together, and how we interact with our broader communities. Royop is an equal opportunity workplace and hires the best qualified candidate for the job regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.