Join to apply for the Executive Assistant role at Emdad Al Khebrat
Division: Legal
Reporting Role: Division Head / Department Head
Job Purpose: To assist in providing executive and administrative support to executives and/or senior management teams by implementing various assigned administrative tasks, coordinating their schedules and activities, ensuring smooth and efficient daily operations while supporting the facilitation of effective communication with internal and external stakeholders.
Key Accountabilities
Assist in performing administrative tasks: including scheduling, diary management, travel arrangements, record-keeping, and expenses to ensure the optimal use of executives' and/or senior management's time.
Coordinate the preparation of meeting materials: agendas, and briefings for executives and/or senior management, including tracking meeting outcomes and following up on action items, facilitating organized and productive discussions, and ensuring timely execution of decisions and tasks.
Support drafting and reviewing correspondence: presentations, memos, emails, etc., ensuring clarity, accuracy, and alignment with organizational messaging standards.
Assist in planning and executing projects: supporting monitoring progress and deadlines, and gathering data for reports and presentations.
Coordinate meetings and events: onsite and off-site, preparing and distributing materials and documentation to relevant stakeholders.
Compile minutes: supporting accurate documentation of key points and decisions during meetings.
Support event planning and coordination: seminars, conferences, etc., ensuring successful execution.
Maintain confidentiality: uphold the highest level of discretion regarding sensitive information.
Foster relationships: with key stakeholders, facilitating communication and collaboration.
Additional Information
Seniority level: Associate
Employment type: Full-time
Job function: Administrative
Industries: Human Resources Services
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