Office Coordinator, Hospital Administration

Crew HR is seeking an Office Coordinator for our client, Twin Peaks Engineering
OFFICE COORDINATOR

~ Do you take pride in building a positive, energized office culture, whether that's planning a team ski day, a bike adventure, or a Friday donut drop?

~ Are you tech-savvy, systems-oriented, and get a kick out of turning information into order using tools like Asana, Harvest, Quickbooks, and a well-built calendar?

~ Are you excited to work in a hybrid role, working independently from home some days, and helping lead the charge at our Whistler and Vancouver offices on others?

~ Twin Peaks Engineering is a locally owned and operated consulting structural engineering firm based in Whistler, BC, with a growing footprint in Vancouver.
We specialize in structural solutions for residential, light commercial, and industrial projects, with expertise in timber design, mass timber, steel and reinforced concrete, structural condition assessments, and detailed structural analysis of pre-fabricated structures.
We approach every project with integrity, personal ability, courage, and excellence - and we're proud of the strong, connected team culture we've built along the way.
At Twin Peaks Engineering, you'll be joining a highly skilled, energetic, and growth-focused team.
As we continue to grow, we're looking for an Office Coordinator who brings organization, initiative, and positivity to every interaction, while embracing the fun, adventurous spirit that defines our team.
The ideal candidate will be proactive, tech-savvy, and excited to work in a hybrid role, splitting time between home, our Whistler headquarters, and our new Vancouver office.
They'll thrive on keeping operations running seamlessly, supporting both big milestones and everyday wins, and helping foster the people-first culture that makes Twin Peaks such a great place to work.
You are tech-savvy and confident using tools like Asana, QuickBooks, and social media platforms, and you're always willing to learn new systems.
You bring strong communication skills (written and verbal) and can manage tasks and projects with polish, professionalism, and a positive attitude.
You're energized by a people-first culture, ready to build connections, organize morale-boosting events, and help keep our team's spirit high.
Welcoming new hires to the team with a smile, leading onboarding, tracking milestones like probation periods, and keeping employee records accurate and up-to-date.

~ Keeping the payroll train on track, managing timesheets, setting up new team members through Payment Evolution, and handling raises and benefits with precision and care.

~ Backing up our Management Team with top-notch calendar wrangling, meeting prep, project support, and executive-level organization skills.

~ Keeping our operations running smoothly by mastering tools like Harvest (invoicing/timesheets), Payment Evolution (payroll), QuickBooks Online (receipts/reporting), and Asana (task/project tracking).

~ Bringing the fun factor by dreaming up and coordinating team-building adventures.
Think ski days, donut deliveries, and legendary holiday parties.

~ Helping expand our footprint in Whistler and Vancouver, tackling the logistics with ease.

~ Keeping the office stocked, business licenses current, systems efficient, and workflows sharp.

~ Growing our brand by managing our advertising, social media accounts, and engaging with our community.

~ Minimum 3 years of experience as an Office Administrator or in a similar administrative support role.
Proven ability to thrive in a modern, fast-paced environment, supporting a busy team across two office locations.
Proficiency with project management tools (e.g., Asana), Harvest, Google Suite, and experience with QuickBooks.
Base knowledge of managing social media calendars and tools.
Must be legally entitled to work in Canada and based in Whistler, Squamish, or Vancouver, with the ability to work from home and commute to the office as needed.
Valid driver's license required.
Basic marketing experience and familiarity with handling AV systems for remote/Zoom meetings.

Flexible environment with flexible hours, so you can maximize your time at work and off work.
Need time off for your kid's big game or a bike trip?! Let's chat!
Join a company with a strong foundation and the energy, ambition, and structure to keep growing.
Bring your dog to the office!