Office Manager and Exec Assistant Contract

InnVest Hotels
CA - Ontario - Toronto
May 16, 2025
Management

Office Manager and Exec Assistant (Contract)

Job Category: Corporate

Requisition Number: OFFIC001539

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Posted: May 13, 2025
Full-Time
Hybrid

Locations

Showing 1 location

Toronto, ON M5J2J1, CAN

Description

THE COMPANY:

With over 100 hotels in our portfolio, representing 18 internationally recognized hotel brands, InnVest is the largest independent owner of hotels in Canada. Our management team oversees the day-to-day operations of 87 owned and third-party hotels. Our portfolio is geographically diverse, from Vancouver, BC to Corner Brook, NL, and includes a range of properties from roadside inns to luxury urban hotels.

InnVest's mission is to deliver outstanding guest experiences and superior returns on hospitality investments. A career here offers unique opportunities and exposure to Canada's largest independent hotel portfolio.

The Office Manager & EA role is part of the InnVest Shared Services team, responsible for office services management, providing Executive Assistant support, and assisting with corporate website content and social media initiatives.

Responsibilities:

Executive Assistant Tasks:

Support to CSO and VPs (Finance, Tax, etc.): calendar management, travel arrangements, expense claims, conference bookings, and event planning.
Manage signatories, acquire signatures, and handle documentation adhering to deadlines.
Monitor Investor mailbox, distribute messages, and track follow-ups.
Coordinate hotel tours/site inspections and reservations.
Assist with placing online orders for hotel projects, ensuring approvals.
Ensure timely provision of TAC receipts to Accounts Payable.
Arrange catering, staff appreciation snacks, and gifts.
Support teams under the CEO, CSO, and other Executives.
Provide ad-hoc office support, backup for other EAs, and reception duties.
Backup support for Tax & Treasury and Finance administration tasks, including credit card management and reconciliations.

Office & Facility Management:

Coordinate repairs, lighting, cleaning, and office reconfiguration.
Manage company announcements, safety protocols, and vendor relationships.
Oversee office supplies, social events, employee recognition, and catering.
Assist with employee onboarding/offboarding and manage corporate vendor relationships.

Web Content & Social Media Support:

Publish and update website content using WordPress or similar tools.
Design landing pages, create marketing materials, and monitor online reputation.
Use analytics tools to evaluate ad performance and report findings.

Qualifications & Skills:

Post-secondary degree in Business, Hospitality, or related field, or equivalent experience.
At least 3 years of office management or administrative experience in a corporate setting.
Knowledge of accounting, data management, and clerical procedures.
Excellent communication, relationship-building, and organizational skills.
Proficiency with Microsoft Office; experience with website management and social media is a plus.
Ability to handle multiple projects, maintain confidentiality, and work flexible hours.

Additional Information:

Includes responsibilities for resource management, working conditions, supervision, and a commitment to accessibility and inclusion. The position is a 15-month fixed-term contract, with benefits including paid time off, company events, and social hours.

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Read the full job description and apply online on the recuiter's web-site

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